FAQs

We are not available by phone at weekends, but you can always email us or use the contact form.

Common deductible expenses include business travel, office supplies, marketing, salaries, rent and other operating costs. If you are unsure, please contact your accountant.

Yes. We have extensive experience with both Amazon and Bol.com. We can also arrange foreign VAT returns for your business.

Yes. We can help you file a VAT return in the United States. Please note that additional costs apply.

The contents differ by legal form. For sole proprietorships and freelancers, we handle income tax and VAT returns. For partnerships, we handle income tax for up to two partners and VAT returns. For private limited and holding companies, we handle corporation tax, dividend tax, VAT returns, annual accounts and Chamber of Commerce filing. For foundations, we handle VAT returns and prepare the annual report. See the complete price list for all services and rates.

You receive an invoice monthly, quarterly or annually, depending on your preference.

We prepare income tax returns only for clients whose business accounts we also manage. We can prepare income tax returns for partners of entrepreneurs.

Although online services are the new standard, you are also welcome at our office. You can deliver paper receipts and invoices at no extra cost.

Absolutely. We can help you with this. The incorporation of a private limited company must be handled by a civil-law notary. We can support you with all other financial aspects. We recommend scheduling an appointment first so that we can make well-considered choices together.

Yes. It is important to let us know if you receive a benefit. Specific rules apply when a benefit is combined with business accounts, and we need to take this into account in the bookkeeping.

You can photograph receipts in our app, send them to a dedicated email address, or deliver them to us in person or by post. You can use these methods interchangeably.

Use automated accounting software, keep careful records of income and expenses, and store documents securely. As a Luca Book customer, you get free access to Luca Invoice, where you can create invoices yourself. You only need to submit your sales and purchase receipts by email or through our app; we organise the accounts for you.

Yes. With all Luca Book packages, you get free access to the Luca Invoice invoicing software.

Yes. With our app, you can photograph receipts and invoices and send them directly to us. Customers who use Luca Invoice also have access to the Luca Invoice app to create quotations and invoices themselves. Access to Luca Invoice is free for Luca Book customers.

We prepare corporation tax returns only for clients whose complete private limited company accounts we manage. We do not prepare separate returns when the balance sheet and profit and loss account were prepared elsewhere.

Yes. We first discuss your situation and which information is needed for a smooth transition. If much of the financial year has already been processed, you may not need to pay for a full financial year. The exception is the Holding company package, for which the fixed amount remains unchanged. We then make clear agreements about the handover.

You must be registered with the Chamber of Commerce and have, or intend to apply for, a business bank account. There are also very affordable business bank accounts available nowadays, and we can advise you about them. Other required documents depend on your legal form and situation. During the introductory meeting, we discuss which accounts, tax returns and other information are needed to get started properly.

You can submit receipts and invoices throughout the year through our app, by email or on paper. Regular submission helps keep your accounts up to date.

Yes. You can choose a phone call, a Microsoft Teams call or a meeting at our office. An introductory meeting always lasts 60 minutes and is always without obligation.

We work with sole proprietorships and freelancers, partnerships, foundations, associations, private limited companies and holding companies. The exact work is tailored to your situation.

Yes. As a Luca Book customer, you get free access to the Luca Invoice app, where you can create and send quotations and invoices yourself. If you have the private limited company package, but not the Holding company package, you also get access to AFAS SB+ to create invoices directly there. Visit Luca Invoice for more information.

Yes. Much of the work can be handled online. You can provide documents digitally and communicate by email, phone or Teams.

You can contact us through the agreed channels, such as email or the contact form. Asking questions is included in your package. We do not charge by the hour unless the work genuinely involves custom work. We will review your question and respond as soon as possible.

As a rule, we handle your VAT return for you. Most businesses file quarterly. We start preparing the return on the first day after the quarter ends, so we ask you to provide all required information by the 7th day of the new month. The final deadline of the Dutch Tax Authority is shown in the table.

There is no fixed percentage. As a general indication, taxes often amount to between 5% and 50% of profit, depending on your personal and business situation. The amount depends on factors such as your profit, deductions, legal form and provisional tax payments already made. We can discuss an estimate based on your accounts.

Business costs must be related to your business and supported by an invoice or other evidence. Private costs are generally not deductible. If you are unsure, we assess the cost based on your situation.

VAT is a tax on the sale of goods and services that you collect and pay to the Dutch Tax Authority. Income tax is calculated on your personal income or business profit. They are separate returns with different rules.

We can prepare the VAT return based on your accounts. You remain responsible for providing the correct and complete information on time. We discuss how checking and approval work in your situation.

Let us know as soon as possible and send the correct information or documents. We will determine what needs to be corrected and in which return or period.

Yes, we can help apply for or change a provisional tax assessment. We need up-to-date information about your expected income or profit. This work may be charged as an additional service.

Yes. We can advise you on setting up your accounts, submitting receipts and invoices, VAT returns and choosing a suitable package. You must be registered with the Chamber of Commerce or arrange this.

This differs for each entrepreneur. Profit level, risks, salary, investments and future plans all play a role. We can discuss the main financial consequences with you, but incorporation of a private limited company is handled by a civil-law notary.

A private limited company may be worthwhile at certain profit levels or with particular risks or growth plans, but it also involves additional administration and obligations. Whether it is suitable depends on your personal and business situation.

Yes. We can assess the accounting and VAT issues involved. For international transactions, the country, type of customer or supplier and type of goods or services are important. The company for which we provide the accounting services must have an establishment in the Netherlands.

This depends on factors such as whether you sell to a private individual or business, the destination country and the type of product or service. We can assess your situation and tell you which information is needed. You do not need to worry about the return itself: we will handle it for you.

Yes. We provide payroll services such as payslips and payroll tax returns. The services and rates are listed in the complete price list.

You may need an employment contract, payroll administration, payroll tax registration and timely returns. We can help with the administrative side and discuss which information is needed.

You generally need to keep the basic records of your accounts and most invoices for 7 years. Information about immovable property and rights to immovable property generally has a 10-year retention period. Information covered by the EU VAT scheme, import scheme or OSS scheme must also be kept for 10 years. The period starts when the information is no longer current. See the current information on the Dutch Tax Authority website.

It may then be more difficult to prepare returns completely and on time. Submit missing information as soon as possible and contact us if a deadline is at risk.

Yes. We can discuss which check or interim report suits your situation. This gives you earlier insight into your figures and allows you to adjust in time.

Yes. We can help collect and explain the accounts and prepare the communication. The exact support depends on the scope and nature of the audit.

There may still be obligations even when you have no turnover, such as filing a VAT return. The package you take out with us continues during this period: you cannot pause it for one month and then reactivate it, because you pay per financial year. Let us know so we can assess what needs to happen in your situation.

Questions about your accounts and the work included in your package are included. We do not charge by the hour unless the work genuinely involves custom work.